Human rights factory audits are officially called social responsibility audits, social responsibility audits, social responsibility factory assessments, etc. It is further divided into corporate social responsibility standard certification and customer-side standard audit. This "factory audit" is mainly implemented in two ways.
1 Corporate Social Responsibility Standard Certification
Corporate social responsibility standard certification refers to the activity in which the corporate social responsibility system developer authorizes some neutral third-party organizations to review whether the enterprises that apply for passing a certain standard can meet the specified standards. It is the purchaser that requires Chinese enterprises to pass certain international, regional or industry "social responsibility" standard certification and obtain qualification certificates as a basis for purchasing or placing orders. Such standards mainly include SA8000, ICTI (toy industry), EICC (electronic industry), WRAP (clothing, footwear and hat industry) in the United States, BSCI (all industries) in continental Europe, ICS (retail industry) in France, and ETI in the United Kingdom. (all industries) etc. [1]
2Customer-side standard audit
Customer-side standard audit (Code of Conduct) is a multinational company, before purchasing products or placing production orders, to Chinese enterprises in accordance with the social responsibility standards formulated by multinational companies, which is commonly referred to as the corporate code of conduct. Corporate social responsibility, mainly labor standards direct review of its implementation. Generally speaking, large and medium-sized multinational companies have their own corporate codes of conduct, such as Wal-Mart, Disney, Nike, Carrefour, BROWNSHOE, PAYLESSS HOESOURCE, VIEWPOINT, Macy's and other European and American countries, such as clothing, footwear, daily necessities, retail and other group companies. This method is called second-party authentication.
The content of both certifications is based on international labor standards, requiring suppliers to undertake certain obligations in terms of labor standards and workers' living conditions. Comparatively speaking; the second-party certification appeared earlier and has a larger coverage and influence; while the third-party certification standards and reviews are more comprehensive.
3 Features
1. Human rights inspections are mainly conducted by government departments. European and American customers inspect the implementation of labor laws by companies, which are mainly reflected in whether employees work overtime and meet local minimum wage standards, insurance benefits, and safety protection. Its core is personnel, attendance and compensation and benefits.
2. The objects and characteristics of the factory inspection are:
a) Factory inspection by government departments (labor, taxation, customs): In addition to the adjustment of attendance and salary departments, the number of people, ID cards and insurance should also be the focus of adjustment. The good relationship between business and government is also an important factor.
b) European and American customers directly audit the factory: it is easier to deal with because they are not familiar with the situation in mainland China.
c) The customer entrusts a third-party factory inspection: professionally engaged in factory inspection work, he knows the situation in my country well, and is the most difficult to deal with. It is necessary to meet the standards and handle the relationship well.
4 Checklist
1. Work card or attendance record (calculated from the month in which wages have been paid in the past twelve months) [2]
2. Salary table (calculated from the month in which salary has been paid in the past 12 months)
3. Personnel roster and employee personal files
4. Labor contract
5. Plant floor plan
6. Industrial and commercial business license
7. Fire inspection report or certificate of conformity
8. Fire drill records, emergency evacuation plans and work injury records, etc.
9. Environmental certification documents
10. Factory regulations or employee handbook
11. Government documents on local minimum wage regulations
12. Equipment safety license (such as elevator use license, kitchen hygiene license, etc.)
13. Special workers are employed (such as elevator workers, electricians, kitchen workers, sanitary licenses, etc.)
14. Approval by the local labor bureau on extending overtime
15. Juvenile workers physical examination and labor bureau registration records
16. Social insurance receipts, rosters and eligibility documents, etc.
17. Worker leave request form/resignation record
18. Needle change record for broken needle
5 role
(1) Establish a management system that meets international requirements, which can be recognized internationally and increase the ability to compete head-on with well-known brands;
(2) Promoting consumers to establish positive emotions about the product;
(3) Stable cooperation with buyers and expand new markets to lay a solid foundation for long-term development;
(4) Improve the management system and improve the relationship with employees, thereby increasing productivity and increasing profits;
(5) Minimize potential business risks such as work-related injury or death, legal action or loss of orders;
(6) Develop new markets and customers: companies with social responsibility will stand out from competitors;
6 ways to cope
It is generally adopted to set up multiple sets of accounts and multiple systems for different factory inspection objects. Different methods have very different costs and effects. The traditional manual and paper card attendance methods have a large workload and high costs, which are mainly reflected in the processing of attendance and salary items and the items for employee training. In order to avoid consuming a lot of manpower and material resources when dealing with multiple accounts of personnel, attendance and wages, our company has summarized the implementation plans of multiple sets of one-card factory inspections based on the implementation experience of nearly 100 factories.
Comparison table of factory inspection effects of different attendance methods
Compare items
Manual attendance
paper card attendance
computer attendance
How to deal with factory inspections
Manual use of electronic forms for written accounts (multiple sets of accounts)
Manual use of electronic forms for written accounts (multiple sets of accounts)
Use a computer program to make written accounts (multiple sets of accounts)
Responding to the effect of checking attendance records
Poor (the original attendance records and attendance results of all the work of the person feel that the authenticity is poor, it is easy to make mistakes, the possibility of fraud is high, and the probability of passing the factory inspection at one time is low.)
General (The original record of attendance is recorded in the form of one person and multiple paper cards, which is authentic and credible, and then manual statistics are made, which is prone to errors and has a good overall effect. The success rate of one pass is high.)
Good (one person and one IC card are used to record the attendance status, and through multiple sets of account management procedures to process according to the factory inspection requirements, it is fast, accurate, true and reliable, and the success rate of one-time factory inspection is high.)
Responding to the effect of the audit of personnel, compensation and benefits
Average (all manual work, error-prone, correct attendance, and the possibility of a successful factory inspection will be higher.)
Average (all manual work, error-prone, correct attendance, and the possibility of a successful factory inspection will be higher.)
Good (all are processed with procedures that meet the requirements of the factory inspection, which are fast, accurate and reliable. The possibility of a successful factory inspection is high.)
Responding to the effect of surprise factory inspections
Poor (manual work, slow response, error-prone)
Poor (manual work, slow response, error-prone)
Good (program work, fast, accurate, true and reliable,)
Coping with labor costs for factory inspections
High (all manual statistics, overtime is prone to errors)
High (all manual check-in and manual statistics, overtime is prone to errors)
Low (program operation, fast, accurate, true and reliable, saving time and effort)
Coping with the material cost of the factory inspection
without
High (multiple paper cards per person, more consumables for punching cards)
without
Overview
Poor (Because of all manual work, it can only deal with customers with low requirements for factory inspection, so it is rarely used by factories.)
Poor (because of the large workload, high input cost, and low success rate in response to surprise factory inspections, it is less and less used.)
Good (because of less investment, fast, accurate, true and reliable, and easy to deal with, it has been widely used.)
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